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Product Record

Quick Definition

The product record is a general term describing all design, manufacturing, quality, sales, and information about a product. The product record is critical in effective product life cycle management as the product record contains all information regarding product designs and manufacturing. Multiple product records may exist if the product is supplied by multiple parties at any point in the product life cycle.

What is a Product Record?

A product record is a comprehensive digital document or data entity that serves as a central repository for managing and tracking various aspects of a product throughout its entire lifecycle within the realm of product lifecycle management (PLM). This essential component of PLM systems such as Propel Software, built on Salesforce, or PDM (Product Data Management) platforms, plays a pivotal role in ensuring effective product development, management, and successful integration into the supply chain, from concept to end-of-life.

A product record typically consists of a dynamic and configurable template that captures vital product information, making it an indispensable resource for all stakeholders involved in the product development and sales processes. This template is designed to accommodate different types of products, including new products and existing products, and can be customized to meet specific organizational requirements and workflows. It leverages the concept of record types, ensuring that each product's unique characteristics and requirements are adequately addressed within the system.

Key components of a product record include:

  1. Product Identifier: A unique alphanumeric code or identifier that distinguishes each product within the database, enabling efficient tracking and retrieval.
  2. Product Name: The name by which the product is recognized, providing a clear and easily identifiable reference for internal and external stakeholders.
  3. Product Type: A categorization that classifies the product based on its attributes, such as physical characteristics, intended use, or industry-specific classification.
  4. Product Designs: Detailed information about the product's design specifications, including blueprints, CAD drawings, and other technical documentation.
  5. Bill of Materials (BOM): A comprehensive list of components, materials, and subassemblies that make up the product, crucial for supply chain management and production planning.
  6. Product Information: A repository for a wide range of data related to the product, including specifications, features, technical data, and quality assurance metrics.
  7. Providers: Information about suppliers and providers of raw materials or components essential for manufacturing the product, facilitating supply chain collaboration.
  8. Permissions: Access control and permission settings that define who can view, edit, or modify specific sections of the product record, ensuring data security and confidentiality.
  9. Custom Fields: Tailored fields that allow organizations to capture and store unique product-related data or information specific to their industry or business processes.
  10. Workflow: A predefined sequence of steps and actions that guide product development, approvals, and other processes, streamlining product lifecycle management.
  11. Notifications: Automated alerts and notifications triggered by specific events or milestones in the product's lifecycle, ensuring timely actions and updates.
  12. Quality Assurance: Records related to quality control and assurance processes, including test results, compliance certificates, and inspection reports.
  13. FAQ: Frequently asked questions or documentation that provides valuable guidance and information regarding the product's usage, maintenance, or troubleshooting.
  14. Mobile App Integration: Compatibility with mobile applications for on-the-go access and management of product records, enhancing flexibility and productivity.

A well-maintained product record empowers organizations to efficiently oversee product development, streamline supply chain operations, and maintain product data integrity. By incorporating required fields, enforcing data consistency, and supporting English language standards, these records serve as a centralized hub that aids in informed decision-making, supports effective collaboration among cross-functional teams, and ultimately contributes to the successful introduction and management of products in the marketplace.