Document Management

Keep every revision accountable, every approval traceable, and every compliance requirement audit-ready by connecting documents to the people and processes they govern.

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Audit Confidence Starts With Document Control Discipline
What is Document Control?
Document control is the disciplined management of how organizations create, review, approve, distribute, and retire critical documents, including SOPs, work instructions, quality plans, DMRs, and DHFs. Propel enforces that operational backbone across every document type and workflow, so audits feel routine rather than rushed.
Version Integrity at Scale
When version integrity is maintained automatically, teams always work from the current approved revision, reducing non-compliance exposure and eliminating the rework that follows outdated instructions.
Approval Governance and Traceability
Configurable, criteria-based routing ensures approvals follow the correct sequence for each document type, creating an audit trail that holds up under scrutiny from regulators and customers alike.
Training Continuity Across Revisions
Linking employee training assignments directly to document versions closes the compliance loop automatically, so no revision goes live without verified acknowledgment from the affected workforce.

Propel Turns Document Control Into a Compliance Advantage

Automated Version Control
Propel enforces automatic version control across all controlled documents: SOPs, work instructions, quality plans, DMRs, and DHFs. Every approved revision is timestamped, every prior version is retained, and the current controlled copy is always unambiguous, so audit readiness is just a byproduct of normal operations.
Configurable Change Workflows
Document Change Orders route through multi-step, criteria-based approval workflows built for the complexity of regulated manufacturing. Redline editing preserves a clean audit trail even after the DCO is released, and integrations with Microsoft 365 and Google Workspace means authors work in familiar tools without bypassing revision control.
Training Tied to Every Revision
When a document change requires training, Propel automatically assigns training to every affected employee. Completion is tracked against specific document revisions, and analytics deliver audit-ready reporting on demand.
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More Capabilities
Electronic Signatures (21 CFR Part 11)
Medical Device File (MDF) Management
Intelligent Document Insights
Audit Management
Fast Implementation
Electronic Signatures (21 CFR Part 11)
Propel provides full control over electronic records and e-signatures for document approvals. Configurable SOPs govern user security, automatic logoff, controlled access, and audit features to meet 21 CFR Part 11 requirements across every document lifecycle stage.
Medical Device File (MDF) Management
Device Master Records and Design History Files (Medical Device File in QMSR rules) are maintained as controlled-document configurations in Propel, with every approved revision tracked and change history retained. DHFs are accessible on demand to support 510(k) clearance and premarket approval under 21 CFR Part 820.
Intelligent Document Insights
Propel One agentic AI lets users query document attachments in natural language to quickly understand complex quality or product documentation, while enforcing user-level permissions so no IP reaches public LLMs.
Audit Management
Supporting FDA CFR, EU MDR, ISO 9001, and ISO 13485 requirements, Propel streamlines audit planning through pre-defined templates and automated reporting, organizing and distributing controlled documents to internal teams and external parties.
Fast Implementation
Stand up foundational document control—categorization, numbering, access controls, DCOs, and training management—in as few as 4 weeks with Propel.
Concept To Customer Solutions for Fast-Moving Product Companies
Propel PLM
Cloud-native, role-based, and easy-to-use product lifecycle management enables enterprise-wide collaboration so teams work smarter, faster, and better together.
how it works
Propel QMS
Complete quality management system that unifies part, process, and supplier quality to deliver safer products, higher customer satisfaction, and increased profits.
how it works
Propel One
Natively integrated agentic AI automates workflows, surfaces insights, and accelerates every team across PLM, QMS, and PIM from concept to customer.
how it works
Meyer Sound: 50% Decrease in Document Control Overhead With Propel
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Complex control without complex work
When Meyer Sound needed a single source of truth for its worldwide engineering and documentation teams, it replaced a rigid legacy PLM with Propel. The result: document control overhead cut in half, freeing staff to focus on the innovation that keeps its award-winning loudspeakers ahead of the market.
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FAQ
How does Propel handle document approvals for regulated industries like medical devices?
Propel supports configurable, multi-step approval workflows with electronic signatures that comply with 21 CFR Part 11. Document Change Orders route through criteria-based review paths by document type or category, and every approval action is timestamped and retained in a complete, auditable record. This supports Medical Device File (DMR and DHF) records requirements under 21 CFR Part 820 as well.
Can Propel connect document revisions directly to employee training assignments?
Yes. Propel's Training Management capability is natively tied to document control. When a controlled document is revised and released, affected employees are automatically notified and assigned updated training tied to that specific revision. Completion is tracked and reportable, giving quality teams audit-ready evidence that the workforce is aligned to current procedures.
How quickly can a company get document control up and running in Propel?
Propel's Jetstart package deploys foundational document control, including categorization, numbering, access controls, Document Change Orders, and training setup, in as few as four weeks. Learn more.

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